Keep These in a Safe Place!

As the new school year is about to start, it is recommended that all teachers maintain an easily accessible personal file(s) at home or at school to contain important documents such as:

  • Licenses and/or certificates
  • Diplomas
  • Transcripts of credits and degrees
  • Record of job-related seminars, workshops and conferences
  • Letters of appointment or hire
  • Employee contracts, including any supplemental contracts
  • Record of hire from the employer’s official minutes (Board meeting minutes)
  • Record of accumulated sick leave and other leave days (personal, vacation)
  • Copy of assignment schedule
  • Log of tax-deductible job-related expenses
  • Copies of insurance policies
  • Information from the retirement system
  • Yearly salary notice provided by the employer
  • Documentation of commendations, awards and honors
  • Employee salary or wage schedule; pay stubs
  • All evaluation records
  • Letters to and from parents and students
  • Letters to and from administrators/supervisors and department heads
  • District policies on student discipline, suspension, expulsion, corporal punishment
  • Record of disciplinary methods used in handling student problems, including date and witnesses involved
  • Record of assaults, violence, or workplace thefts
  • Written personal reconstruction of events surrounding student injuries
  • School calendar
  • Fringe benefit information; claim records
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